8 Business Productivity Apps: 2021 Edition

Productivity App

Now that you have your own time management in place, it’s time to turn your attention to improving your team’s productivity.

We encourage your company to incorporate the eight productivity apps below so that everyone involved has access to the essential tools for efficient work.


Work efficiency application that is most suitable for business workflow

If you’re managing a project that needs to move teams of people before every process is complete, Trello, a productivity app dedicated to project management, is the tool of choice.

First, create each stage of the project process as a separate item on the “Trello board”. Tasks are assigned to each person in charge, and when completed, the task is moved to the next stage. This will give you a glimpse of the progress of the task in progress.

Trello is for content marketing involving many writers, editors, graphic designers, etc., and for managing business workflows such as employment and recruiting activities, where the personnel department and the employment manager work together to perform specific tasks at different stages. It is suitable.


A free productivity app perfect for small teams

Trello is a great tool for business workflows, but if you want a more flexible way of working, the free plan for the Asana app will help you.

Asana’s board view works exactly like Trello, managing tasks and projects on the Kanban board. However, if the display method does not seem to be suitable for the team, Asana can also display it in the conventional ToDo list format or calendar format.

Another advantage of Asana is that you can manage multiple projects centrally. While Trello requires different boards for different business workflows, Asana uses a central dashboard to assign tasks to anyone from any project in the organization.

The weakness of Asana is that its free plan can only be used by up to 15 members. Therefore, if you want to collaborate with a large team, you need to upgrade. By the way, Trello’s free plan doesn’t limit the number of people you can add to your board.


A free productivity app perfect for real-time communication

Slack is a chat app that allows team members to communicate in real-time. If you feel that non-simultaneous email isn’t fast enough, it’s a tool that allows team members to send instant messages and chat with each other. It is also possible for the entire team to set up their own 

discussion channel and collaborate as a team.

Slack’s productivity advantage is its compatibility with a wide range of apps. Slack works with most of the apps you use, so you can issue support tickets from Slack conversations, save attachments directly to Google Drive, or ask for “what to do” during a chat. You can insert it into your to-do list.

In addition, some Slack apps automate the process of gathering information from colleagues. There are apps that automatically update the progress of regular meetings, those for taking orders for catering lunches, and apps that send weekly employee engagement surveys.

Some apps are provided free of charge, others are charged. In any case, Slack has so many different apps that you’ll have plenty of choices.

Google Docs, Google Sheets, and Google Slides

The best productivity app for real-time collaboration

Google Docs, Google Sheets, Google Slides are tools that make it easy to share text documents, spreadsheets, slideshows, and more with others. With these tools, you can work with stakeholders in real-time at the same time. You can also see it in real-time so that others don’t overwrite your changes.

You can also manage the editing level by giving others the right to view, comment, and edit the materials you have created. There is also the ability for authorized editors to use “suggestion mode” to make edit suggestions to document managers, allowing or denying them, or leaving questions or comments.

The great thing about this tool is that it saves and gives you access to all the history of the material you create. If someone edits something you didn’t want or wants to go back to the previous version, you can not only see all the previous versions but also quickly access those materials with a click. It is.

Google Drive

Free work efficiency app ideal for sharing files and folders

While many companies are using Dropbox, if you’re looking for a free sharing and storage tool, Google Drive is for you. Dropbox Basic’s free plan offers only 2 GB of storage space, while Google Drive offers 15 GB of space (but share that space with your Gmail account if you have one). Will be).

Google Drive is compatible with tools such as Google Docs, Google Sheets, and Google Slides and works more smoothly. Files created with these tools are automatically saved to Google Drive. If you create a shared folder in Google Drive, anyone who has access to that folder will automatically have the same permissions as the folder applied to the saved files.

You can also use Google Drive backup and sync tools to automatically back up files saved on your computer to Google Drive. That way, you’ll have easy access to those files without having to open the Google Drive web app. You can centrally manage everything you need, so you don’t have to remember where your files were stored.


A free productivity app perfect for team knowledge management

Easy access to the information you need to work is one of the most effective ways to increase your team’s productivity. However, it is not easy to do if the knowledge and information of multiple teams are documented and stored in different systems.

Notion solves that problem by building an in-house knowledge base that anyone in the company can easily search and access. Notion creates workspaces for each department, including HR, marketing, sales, and customer service, and searches all teams for information at once to quickly find the data you need.

Notion’s free plan allows you to add an unlimited number of team members and set up a storage space of up to 1,000 blocks. It’s the perfect tool for growing companies who want to quickly gather in-house knowledge but don’t have a lot of budgets.

Wave Accounting

A free productivity app perfect for simple corporate accounting

Wave is a feature-rich, free corporate accounting tool that allows business owners and accounting teams to work together to track sales, invoices, expenses, and profits.

Wave’s free plan allows unlimited bank account transactions, billing, receipt scanning, and more, allowing you to manage your expenses and income in one go. You can keep track of their expenses by registering an employee’s corporate credit card, or you can have them submit an image of your receipt from Wave’s mobile app.

In addition, you can receive payments through Wave (transaction fees will be incurred) and will automatically convert to foreign currencies. Also, if you register an accountant or accountant in the system, you can work with the same data. In this case, in order to limit the information that can be seen by each person in charge, please give appropriate access rights to each person.


A free work efficiency app that’s perfect for sharing screenshots

Screenshots are a very useful tool for clear communication inside and outside the company. But sharing it can be a hassle. CloudApp is a tool that makes it easy to take screenshots and short videos and share them with anyone through web links. With this tool, business owners can give employees clear and visual instructions, and employees can provide the same to their customers.

In order to use CloudApp for free for business, each employee who uses the tool must set up a free account. You can’t keep your own shots in the same location, but you can easily share them with each other, and for security reasons, you can add a password to the link.

Choosing An Effective Work Efficiency App For You And Your Business

Effective apps can help you work more efficiently, but too many apps can be less productive in their own right.

So before you download the app and spread it to your team, it’s a good idea to take a moment to identify the biggest obstacles to doing productive work.

Do you think the biggest obstacle to productivity is a distraction? If so, RescueTime, StayFocusd, Boomerang, KanbanFlow, etc. are recommended.

If your team members don’t know what to prioritize and you’re stuck and you’re stuck with your overall business productivity, deploy apps like Trello, Asana, Google Drive, Notion, and more. I recommend it.

If you’re having trouble collaborating efficiently, Slack, Google Docs, Google Sheets, Google Slides, Google Drive, and Wave Accounting can help you solve the problem.

If you’re having trouble communicating clearly, try Hemingway Editor and Cloud App. Or, if you find it difficult to remember a lot of information, we recommend deploying tools such as Evernote, Todoist, and LastPass.

If we can identify the root cause of productivity challenges, we are undoubtedly one step closer to our productivity goals for 2021.

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