We want to show you the Google application that can simplify the life of your company and its project management.
We have already told you about the seven soft skills a project manager must possess, so today, we want to talk to you about applications that can help you manage the project. In particular, we want to show you the Google applications that run with the aid of the project manager, which is part of the Google Suite.
It offers the possibility to manage team members remotely, therefore especially suitable for off-site project managers. Plus, the suite is compatible with the best project management software today!
Among the tools made available by the Mountain View company, we find, for example, Google documents, Google Sheets, Calendar, Google Drive, and Gmail.
We want to anticipate that every single tool is available for PC, smartphones, and tablets, which offers you the agility of management and consultation that should not be underestimated.
So let’s see in detail all the fundamental applications and their use within project management.
Also known as Google Docs, the application is a text editor available for PCs, mobile devices, and tablets.
Writing reports and documents is an essential process for monitoring and communicating the progress of the project in progress to your team; therefore, project managers are always looking for tools to improve the work experience.
Google Docs is one of the most versatile text editors on the market, and it’s free. The only requirement is a Google account, which you probably already have.
The app is helpful for project management mainly for two reasons:
- The texts are automatically saved in the cloud, so it isn’t easy to lose your documents;
- You can make the document you are working on visible and editable through permissions. You can even write on the same document at the same time.
Therefore, Google Docs is a handy tool for your projects. It saves you time and removes any worry regarding the quick cataloging and editing of documents.
Google Sheets, also called Google Sheets, are the alternative to Microsoft Excel. Like Docs, sheets have auto-save to the cloud via Google Drive.
Spreadsheets are the primary tool in project management, so we are sure you will like to know that the application is free and easily integrated with the best software.
Google Sheets is also compatible with Excel, making it easy to consult and modify the project through different software. And you will have no more worries about compatibility.
Another interesting detail, as is already the case with Google Docs, is the sharing of the project with team members and also here the possibility to consult and/or modify it in real-time.
Google Drive is the document storage cloud application that the company offers. Drive has a free plan of 15 GB, which can be expanded through various subscriptions.
Its operation is effortless: it stores the essential documents you derive from your project management. Also, you can share folders with your team, who can access, save or edit documents.
In addition, Drive allows you to share documents with people not part of the team, such as the company owner for which you are managing the project, thus making it easy to consult and monitor the work.
There are five reasons why it is useful to have a corporate backup in the cloud.
The Calendar is a fundamental aspect of project management, as it is an essential tool for planning and time management.
Google Calendar has a simplified graphic interface, which allows you to carry out your work assisted by a visual component that facilitates consultation.
In the Google calendar, you can enter reminders, mark deadlines, and assign specific tasks. Additionally, Calendar is integrated with Gmail, so you can send emails to inform the team of additions and changes.
Google Keep is a little-known tool for most project managers, but the application is handy for your work, especially when you need to keep track of the project progress carried out by your team.
Keep is a simple checklist and allows you to keep track, in real-time with your group, of the actions carried out during the project.
Gmail is the mailing tool of the Google suite. Its operation is classic and simple, but compared to its competitors, it has two peculiarities:
- It has 15GB of storage, so you don’t have to worry about mailbox space
- It allows you to send emails up to 25 MB in weight
Gmail also allows you to create categories, and this allows you to catalog the emails received from your database automatically.
For example, you can create a category that welcomes the emails received from your graphic design team, allowing you a straightforward and fast consultation of what you need. A lot of time was saved in the long run!
Google Chat And Meet
Both written and audiovisual, quick and agile communication is essential in project management. Google offers two applications we recommend you use in combination: Chat and Meet.
Chat is a real-time text communication tool that allows you to write to your team members. It also allows you to create different chats, allowing you to communicate directly with the various sections of your team without distracting uninterested people.
The last of the Google applications for Project Management is Meet, which allows you to start group video calls, which is essential for meetings. The Whiteboard is integrated into the application, allowing you to take real-time notes and share them with meeting members.
Google Project Management: Are Applications Useful?
We have shown you the Google applications useful for project management. The peculiarity of the G-suite is the complete integration of the different tools, the sharing in real-time, and the versatility they offer, and they are free, an aspect that should not be underestimated when you have to contain costs.
Furthermore, if you have a company with a small investment, you can integrate a lot of other functions such as the custom mail domain, storage space, and much more.
The answer is, therefore, yes: they are useful for project management!